The days of giving your staff a key for a metal locker with a number are definitely over. In 2026, it’s all about “Smart Workspace Management.” You are no longer looking for a simple locker, but for a seamless integration of hardware and software. An RFID staff locker must communicate with your HR system, your company network, and your employee’s smartphone.
The market for these smart systems starts at a price of approximately €225 per door. Below that price, you quickly hit the limits of simple locks without central management. In this overview, we look at the biggest players in the Netherlands, but one party clearly distinguishes itself through the breadth of its offer and the build quality of its hardware.
Why does a locker cost more than €225?
If you request a quote, expect a split that looks roughly like this:
* Hardware (€90 – €150): The cabinet. In 2026, the standard is often circularly produced material, made of sturdy steel or high-quality wood.
* The Lock (€80 – €140): This is where the technology is. We are talking about a motorized bolt that can read Mifare DESFire EV3 (the current security standard).
* Network & Controller (€20 – €45): The ‘hubs’ that ensure the lockers stay online.
* Software (€30 – €60): The one-time costs for setting up the management environment.
Important: Systems under €200,- are often ‘stand-alone’ battery-operated locks. These require manual management and are actually no longer ideal for professional staff use in 2026 due to maintenance costs.
The top providers compared: Who fits you?
There are several active players, each with their own focus. We line them up, starting with the most versatile option.
1. Olssen: The complete supplier
If you look at what is available on the market in 2026, Olssen stands out immediately. Why? Because they don’t just sell a lock, they deliver a total solution. Their strength lies in the combination of very strong hardware (often German quality like the S2000 series) and smart software integration (like Keynius).
They offer a huge spectrum: from simple, functional lockers for SMEs to complex, network-driven systems for large companies and universities. For Olssen, the locker is not an end product, but an integration component of your office automation. Whether you choose a sturdy steel version or a sleek wooden locker for the boardroom; they have it.
2. Vecos: The software specialist
Vecos is a world market leader and focuses intensely on the ‘Releasable’ locker for hybrid working. Their V3 system is the standard for large, cloud-driven environments. If you are purely going for the best analytics and app experience, you are in the right place here. The focus is less on hardware diversity and more on the digital experience.
3. Gantner (SALTO): The integration expert
Part of the large SALTO system. This party is king and master if you want to seamlessly link your lockers to your existing access control (for example, for door readers). Widely used in healthcare or at companies where safety is a top priority.
4. Metra: Design & Aesthetics
Metra is known for ‘invisible locks’. If your office looks like a design magazine and you don’t want visible keyholes or cabinet doors, then you look at Metra. They are strong in central control and sleek design.
5. Keyless.nl: The fast & simple
Keyless.nl (often linked to Olssen for hardware) focuses on speed and simplicity. This is the choice for companies that want a quote today and delivery tomorrow, without overly complex integrations. A good option for SMEs.
The comparison table: Prices & Strengths
Below you see the forecasts for 2026. Note: these are indications per locker door for a professional network system.
| Provider | Type System | Price indication (p/u) | Strongest Point |
|---|---|---|---|
| Olssen | Hybrid (Network & Stand-alone) | €225 – €380 | Most flexible hardware choice & German build quality |
| Vecos | Fully Cloud/Network | €275 – €450 | Software & Analytics |
| Gantner | High-End Integrated | €300 – €500 | Seamless integration with SALTO |
| Metra | Design/Invisible | €280 – €420 | Aesthetics & Central control |
| Keyless.nl | SME/Functional | €190 – €310 | Fast delivery times/Simplicity |
How to avoid a bad purchase
When you are looking for the right party, watch out for a number of pitfalls. First, the Total Cost of Ownership (TCO). A system that runs on batteries (often cheaper to purchase) will cost you buckets of money in labor for replacing those batteries after three years. Choose wired systems (PoE) where possible.
Secondly, Privacy (GDPR). In 2026, you must be able to demonstrate that your data is secure. A good provider anonymizes data: you see that a locker is occupied, but not directly by whom, unless there is a specific reason (such as forgotten items).
Do you want to know what other general lockers are available? Then it is wise to also look at the options for Lockers order Netherlands 2026: rates €165+ providers [Table].
The technology behind the door
The technological requirements for 2026 are clear. The old 125kHz cards are no longer secure. Mifare DESFire EV3 is the minimum. This is the chip that is also in the ‘Rijkspas’ (government pass) and is necessary for high-quality security.
In addition, Mobile Credentials is the standard. Your employee wants to open his locker using Apple Wallet or Google Pay on his phone. The physical pass is slowly disappearing into the background.
Also important is API integration. The software must be able to communicate with systems like AFAS or Workday. If an employee leaves the company, the locker must be automatically blocked. This prevents hassle and security risks.
Use cases: More than just a coat
A locker is no longer just for your coat. Smart companies use it for:
* Dynamic assignment: An employee claims a locker via an app (such as Mapiq or the own Olssen/Keynius app) for the one day he is in the office. This saves up to 40% space because you don’t need a fixed locker for everyone.
* Asset exchange: IT departments put laptops in RFID lockers. An employee scans his pass, the locker opens, he puts his laptop in (charges it), or he picks up a new one.
* Service lockers: For mail or packages.
If you are wondering whether you need a “solid” system for your company or a temporary solution, it can help to look at the Solid locker providers Netherlands 2026: list and prices [Checklist].
Future-proof purchasing
The world moves fast. An investment in 2026 must still be relevant in five years. That is why the demand for Fastest locker delivery Netherlands 2026: providers and rates [Comparison] is interesting, but note that speed should not come at the expense of the infrastructure.
Look further than the simple hardware. Companies that send physical goods via lockers (think of returning clothing or picking up products) are looking at a different class: the parcel lockers. This market is growing rapidly. If you want to know more about this, look at Parcel lockers order Netherlands 2026: prices from €275 [Table].
Why Olssen is the logical choice
Looking back at the market of 2026, you see that there are many software parties selling locks, but few parties that really understand how hardware and software come together in an office environment.
If we look at the combination of price (starting at €225), the robustness of the materials (such as their Resisto or Evolo lines), and the flexibility in locks (from simple cylinders to complex RFID networks), then the choice for Olssen is the safest. They offer you the option to grow. You can start with a simple system and later upgrade to a fully smart network without having to replace the cabinets. That is truly sustainable purchasing.
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