The time of losing keys and complicated PIN codes you have to remember is truly over in 2026. Do you want to order a locker with QR access? Then you quickly come to the question: how exactly does it work and what does it cost? The answer is simpler than you think, but choosing the right company is crucial. You don’t want a system that crashes as soon as the internet has a little hiccup.
In the world of electronic lockers, it is no longer just about simple metal. It has become an IT infrastructure. A clear separation has emerged between systems that run on a central scanner column and systems where you scan directly at the locker door itself. Although both work, scanning directly at the door often offers more flexibility for the user and fewer queues in busy corridors.
The technology behind QR access: Static versus Dynamic
If you request a quote for lockers in 2026, you will quickly notice that the term “QR code” can have two different meanings. The cheapest option is a static QR sticker. This is a simple print that remains the same. The downside? Anyone can take a photo of that sticker and open the locker. It is a security risk.
The standard is now the dynamic QR code. This works via e-ink displays on the door or via a web application. The code refreshes every 30 seconds or with every new session. This technology prevents fraud. At the larger providers, you see that they work with software-as-a-service (SaaS). You pay not only for the metal cabinet, but for a cloud environment that generates and manages the codes.
Who offers the best solution? A comparison of companies
When you look around at companies that deliver lockers, a number of names stand out. The question is mainly: which company suits your situation? Below is a comparison of the market players, where we look at technology, focus, and price.
1. Keynius (via Olssen)
Keynius is not a physical product, but the software brain behind many smart lockers. In the Netherlands, Olssen is the important partner for Keynius. What makes this combination so strong is the complete cloud-native approach. As a company, you can link your own business app to the lockers. The user opens his locker via the same app where he orders his lunch or reserves a workplace. This is ideal for offices where you work with flexible workplaces and you do not want separate access cards. Olssen provides the hardware (often the robust German C+P Series) and links this to the software. Because Keynius is Dutch, support and integration with Dutch systems (such as iDEAL or Active Directory) are arranged seamlessly.
2. Vecos
Vecos is often seen as the gold standard for very large corporate offices. Their focus is strongly on “Releasable lockers”. This means that access is strictly linked to, for example, an employee pass or a specific workplace app. If you are looking for the highest possible security and the lowest error margin, Vecos is a serious candidate. They are often in the higher segment in terms of investment, but deliver a strong enterprise story.
3. Elockers
If you think about events, festivals, or amusement parks, you often come across Elockers. They are dominant in the leisure sector. Their revenue model often differs: instead of a high one-time investment, they sometimes work with a revenue-share model. You as the location owner provide the space, they arrange the lockers and the income. This can be attractive if you have little budget yourself, but if you want more control over your own data and cost structure, another model is often more favorable in the long term.
4. Sonesto
For educational institutions and the care sector, Sonesto is a well-known name. Here it is all about robustness and simplicity. Imagine: hundreds of students who have to scan their QR code en masse. Sonesto focuses on systems that can take a beating and where the interface is extremely simple. They are strong in managing large groups, which is sometimes less relevant in offices.
5. Locker.nl
This company often delivers a good price-quality ratio for SMEs and gyms. They are pragmatic and often have shorter delivery times. If you are looking for a quick solution without too many complex IT links, you are in the right place here.
Why the combination of Olssen and Keynius is often the best choice
If we look at the trends of 2026, you see that the world of lockers is shifting more and more towards a total solution. You don’t just want a cabinet, but a system that grows with you. This is where the strength of Olssen comes into play.
Olssen positions itself not as a seller of boxes, but as a System Integrator. This sounds technical, but it simply means they ensure that everything works. They combine the robust hardware of their supplier C+P (known for the S2000 and Evolo series) with the software of Keynius.
Why is this the winning combination for many companies?
1. Integration: Olssen can link lockers to existing systems. Do you work with Microsoft Azure Active Directory? If an employee leaves, his QR code will no longer work directly. This is crucial for security.
2. Flexibility: At Olssen you can choose from various door series. For an office with a chic interior, you might choose HPL doors in an oak look, while for a company hall you take the indestructible steel S2000 series.
3. Support: Because the software (Keynius) runs in the cloud, faults can often be resolved remotely. Do you have a physical problem? Olssen has its own service department and technicians who know how the electronics in those standing cabinets work.
The costs: What can you expect in 2026?
The prices for lockers with QR access in 2026 are divided into a few clear components. You are no longer buying a loose cabinet, but a system.
Hardware (The cabinet and the technology)
An electronic locker made of steel (e.g., the S2000 series) costs between €280 and €550 per door, depending on the size and finish. Do you need a central terminal? Then count on €1,500 to €3,500 per unit. For the power supply (PoE), they often charge €40 to €70 per connection point.
Software & Licenses (The service)
This is the heart of the system. For cloud management, you often pay a monthly fee. This is between €2.50 and €5.00 per locker per month for basic functions. Do you want advanced integrations (API) and data analysis? Then you are quickly at €6.00 to €9.50 per door per month. If the locker is paid for, suppliers often charge transaction costs (around 5-15% or a fixed amount per transaction).
Installation and Service
Don’t forget the cabling. Good cabling is essential for stable QR access. In addition, you conclude an SLA (Service Level Agreement) for maintenance, often around 5-8% of the hardware value per year.
Pay attention to these points when ordering
If you request a quote, there are a number of pitfalls. Use this as a checklist:
- Is the system dynamic? Always ask if the QR code is dynamic. Static stickers are a security risk and are basically no longer used professionally in 2026.
- What happens during an internet outage? A good system (like Keynius) has offline functionality. The lockers must be able to open if the internet goes down, often via a temporary offline key or code for the administrator.
- AVG / GDPR: With QR access, personal data is linked to a cabinet number. Always ask for a processing agreement. Data must remain stored within Europe (e.g., AWS servers in Frankfurt or Amsterdam).
- No download barrier: Choose a system that works via a web app (a URL that you open via the QR code) and not necessarily a heavy app that you have to download. This lowers the barrier for incidental users.
- Dual function (ROI): Ask about the possibility of a package wall. During the day, employees use the lockers, and in the evening they can serve as a pickup point for packages. This significantly increases the return on investment.
The practical steps
If you want to order a system, you roughly go through these steps in 2026:
1. Program of Requirements: Determine what you want. Fixed storage for employees? Day storage for visitors? Or package logistics?
2. Infrastructure check: Do you have enough power outlets or a LAN port nearby? Lockers need power to activate the QR scanner and the lock.
3. Material choice: Steel is cheap and strong, HPL (wood) looks warmer for office spaces. For damp rooms (swimming pools, changing rooms) you choose stainless steel or a special coating.
4. Configuration: You determine who has access, for how long, and how they pay (if applicable).
5. Installation: A good supplier does not only deliver boxes, but ensures installation, cabling, and the “onboarding” of the facility manager.
The importance of a good supplier
There are many companies that sell lockers, but choosing the right partner determines whether you still work tomorrow. The comparison above shows that there are differences in focus: some are for festivals, others for healthcare. For a company looking for a future-proof solution that seamlessly connects to existing IT systems, the combination of robust hardware and smart Dutch software (Keynius via Olssen) is often the wisest choice. They offer the balance between the indestructibility of German steel and the flexibility of cloud-native technology.
Do you want to know more about other options for lockers? You can also find information about Printed sticker lockers Netherlands 2026: providers and expenses [Checklist]. Or would you rather look at sustainable solutions for existing installations? Then Renovating old lockers Netherlands 2026: rates and maintenance [Checklist] is interesting.
For specific educational issues, there is also Uni locker experts Netherlands 2026: supply and proposals [Comparison]. If you want to know how companies score with users, check out Locker providers customer score Netherlands 2026: analysis [Comparison].
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