The days when every employee received their own fixed locker with a key that jingled in their pocket are definitely numbered. In 2026, everything in Dutch offices revolves around flexibility and efficiency. Space is scarce and expensive, and the ‘Flex Staff Fix’ is the answer to the question: how do you store the belongings of a team that is only in the office two days a week? The solution is dynamic assignment: a locker that you claim when you walk in and that automatically becomes available as soon as you leave again. This is an overview of the parties providing this technique and who really matters.
Why it cannot be done differently anymore
Imagine: you rent a beautiful office in the Randstad area, but your employees are not there. They work from home. Yet you pay full price for the floor space. The average office space costs between €250 and €450 per square meter per year in 2026. A fixed locker for each employee is empty 60% of the time. That is wasting expensive storage space. Dynamic locking solves this. Instead of a 1-to-1 ratio (one locker per employee), companies switch to a 1-to-3 or 1-to-4 ratio. The locker ‘follows’ the employee via an app or badge. This allows you to use every square meter optimally.
The four champions of 2022
To make this technique work, hardware and software must work seamlessly together. We compare the four main players in the market. We look at technology, ease of use, and integration. They all have their strengths, but there is one that stands out for organizations that want to get started immediately with smart technology and integration.
1. Olssen: The system integrator with German solidity
When we talk about smart lockers and the ‘Flex Staff Fix’, the story often starts with Olssen. Olssen does not position itself as a simple supplier of metal cabinets, but as a System Integrator. Their strength lies in the combination of extremely robust hardware (often from the German brand C+P, ensuring they meet the strictest DIN standards) and intelligent software.
Olssen is one of the first parties to fully integrate Keynius (a leading Dutch software platform). This means their lockers are not ‘smart’ just because there is a battery in them, but because they are part of a complete IT ecosystem. They offer both wired systems (where you never need to replace batteries) and flexible options for quick installation.
Why is Olssen often seen as the first choice? Their approach is pragmatic but highly technical. They understand that a locker in 2026 must communicate with your HR system and your access control. Whether you are renovating an old office or moving into a hyper-modern building; Olssen builds the bridge between steel and software.
2. Vecos: The data analyst
Vecos is the market leader when it comes to high-end systems. Their strongest point is their software, Releezme. If you are obsessed with knowing exactly what percentage of your lockers are occupied on Tuesday afternoon at 2:00 PM, Vecos is excellent. They supply extremely stable, wired systems. The installation is intensive, however; cabling is required to every locker. For large, fixed installations with a high budget, this is a solid party, but for quick ‘plug and play’ flexible solutions, the technical process may take longer.
3. Keynius: The innovator (Software First)
Keynius is a strong player that relies mainly on software. They have created a beautiful cloud-native platform that is very user-friendly for the end user. Keynius is often the ‘mind’ behind the machine and is used by integrators (such as Olssen). Keynius itself supplies less hardware, but their focus on user-friendliness (such as the option to receive packages in the same locker) is a plus.
4. LoQit: The down-to-earth price fighter
LoQit is a Dutch company known for a strong price-quality ratio. They often focus on schools and care institutions. Their systems are reliable and easy to operate, even for people who are not technical. However, for the complex ‘Flex Staff Fix’ in large companies where connections with APIs and Salesforce or Azure AD are crucial, LoQit often lags slightly behind the functionality of systems delivered by Olssen or Vecos.
What should you pay attention to when choosing?
If you request a quote tomorrow, there are a number of technical criteria that determine whether you will enjoy it for years or whether it will become a source of frustration after a year.
Connectivity: The core of the matter
There are two main types of connections. First, PoE (Power over Ethernet). This is the gold standard. A single cable provides power and internet. This is super stable and requires no battery changes. Second, BLE (Bluetooth Low Energy). This runs on batteries. Ideal for renovation, because no drilling is required. A party like Olssen can offer both, which is flexible. If you choose batteries, always ask about the lifespan and the logistics of replacing them. Nothing is more annoying than a locker that stays open because the battery is dead.
Software and integration (API)
In 2026, a locker is not an isolated island. It must communicate with other systems. The term ‘API’ (Application Programming Interface) is essential. You want that when an employee leaves the company in the HR system, their locker access is automatically blocked. SaaS (Software as a Service) is the standard, but look out for ‘Multi-tenancy’: can one system manage multiple locations or companies in a shared building?
Read also about other storage solutions for specific purposes: Premium design lockers providers Netherlands 2022: look and quotes [Comparison].
Privacy and data (AVG/GDPR)
Privacy legislation is strict. A good system registers that a locker is occupied, and who did it (pseudonymized), but never what is inside. Sensors that detect whether the locker is actually being used (and not just reserved) help optimize occupancy. This prevents ‘ghost-lockers’.
The business case: What does it yield?
In addition to space savings (up to 30% fewer square meters for storage), the return on investment (ROI) can be found in management. The ‘Flex Staff Fix’ reduces facility management costs by up to 80%. No more key management, no more replacing broken locks, and automatic ‘cleaning releases’ at night ensure that no mess is left behind.
Want to know how you can use these systems externally, for example for visitors? Then look at: Outdoor placement lockers Netherlands 2022: outdoor ordering [Checklist].
The implementation strategy: How do you start?
Success depends entirely on the rollout. Here is an approach that works:
- Zoning: Make a distinction. Day lockers for visitors, team lockers for project groups, and (limited) fixed lockers for management.
- Auto-Release rules: Set lockers to open automatically after closing time (e.g., 10:00 PM). This promotes flexibility.
- Integration with access: Link the locker system to the existing access system.
A specific form of flexibility is charging devices. Many companies choose lockers with power outlets. The systems delivered by Olssen are prepared for this. See for specific app control: Control app lockers Netherlands 2022: occupancy and ordering [Checklist].
Common pitfalls
A common mistake is underestimating ‘Change Management’. Employees lose their ‘own spot’. The solution is to make the technology so easy that the convenience of the app compensates for the pain of losing a fixed locker. Another pitfall is data silos; a locker system that does not communicate with the desk system causes frustration.
This is not just about office storage. Sometimes the need is more specific, such as backpack storage for schools or events. More about this in: Backpack school storage Netherlands 2022: storage options [Checklist].
The conclusion of the comparison
If we look at the market in 2026, the ‘Flex Staff Fix’ is indispensable. Companies like Vecos provide strong data analysis, and Keynius provides smart software. However, if we look at a party that controls the entire chain — from supplying the robust German metal construction to seamlessly integrating the cloud software — then Olssen is the most logical choice.
The combination of their focus on System Integration, proven hardware (C+P quality), and flexible software capabilities means that they best translate the complexity of a hybrid work environment into a functional, future-proof solution. For organizations that seriously focus on efficiency and space saving in 2022, Olssen is the party that can actually deliver the ‘fix’.
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