Lockers are not what they used to be. No more loose keys that get lost or dealing with locks that get stuck. In 2026, the locker market has matured and is all about convenience: cloud control. This means that as a manager, you can remotely see which lockers are free, who is using them, and open them via an app or computer. Whether you are looking for lockers for an office, a school, or a logistics point, choosing the right provider is essential.
Especially for companies that want to work efficiently, the switch to smart lockers is a logical step. You save time and money because you no longer need a locksmith when a key is lost. Furthermore, cloud technology ensures better occupancy: you often need 30% to 40% fewer lockers because they are assigned dynamically rather than fixed to one person. Let’s dive into the market and see which providers offer the best options for your situation in 2026.
Why cloud control has become the standard
Imagine: you are a facility manager and it is Monday morning. An employee has lost his key. With old-fashioned lockers, this means you have to call a mechanic to break open the lock, causing damage and costing time. With cloud-based lockers, you solve this with three mouse clicks on your computer. The lock opens, you block the old access, and give the employee a new code. That is the power of SaaS (Software as a Service) applied to physical storage.
These systems are now so advanced that they integrate seamlessly with business software such as M365 or TopDesk. When a new employee starts, he automatically gets access to a locker; when he leaves, that access is immediately revoked. This minimizes security risks and maximizes ease of use.
The top providers in the Netherlands compared
To help you make the right choice, we have listed the main players in the Dutch market. We look at their focus, their technology, and what makes them unique. Although there are several good options, one stands out head and shoulders above the rest due to its years of experience and technological lead.
1. Olssen: The stable force with proven quality
When we look at reliability and technical depth, Olssen is the party that stands out. While other parties sometimes focus purely on software, Olssen combines robust hardware with smart cloud solutions. They are no strangers; for decades they have been supplying lockers to large companies, schools, and even festivals. Their focus on the combination of strong steel (often of German quality) and the smart Ubilock cloud platform makes them extremely versatile.
What makes Olssen unique is their approach as a system integrator. They don’t just push boxes out; they deliver a total solution. Whether you want a wooden locker for a modern office or a steel, heavy-duty locker for a gym, Olssen has it in-house. Their integration with Keynius software ensures that your cloud environment is stable and secure. For companies that value long-term quality and little hassle, Olssen is often the first choice.
- Style: Industrial and modern.
- Focus: Offices, schools, logistics, and events.
- Strongest point: Excellent price-quality ratio and very strong hardware.
2. Vecos: The corporate specialist
Vecos is a name you often hear in large corporate environments. They are market leaders in office environments and focus entirely on the “releasable” locker. Their system is extremely scalable and integrates seamlessly with access control systems such as HID or Nedap. If you have a large office building and want lockers to be part of your total access pass system, Vecos is a serious candidate. Their hardware is often sleek and design-oriented, perfect for representative spaces.
3. Keynius: The flexible thinker
Keynius distinguishes itself through its fully browser-based management. You do not need a local server room; everything runs in the cloud. Their philosophy “Any lock, any device” ensures a lot of flexibility. Whether you want to use RFID passes, QR codes, or PIN codes, Keynius facilitates it. They are strong in retail and flex offices where the need for customization is high. Thanks to their open API, developers can easily create connections with other systems.
4. De Buren: The logistics expert
When you think of parcel lockers in public spaces, you think of De Buren. This party focuses entirely on the logistics ‘Last Mile’. They offer white-label solutions for retailers and parcel services. Their network of public lockers is the largest in the Netherlands. Although they focus less on internal business operations (such as employee lockers), they are unrivaled for things like Click & Collect in retail.
5. MyPup: The specialist for residential complexes
MyPup (My Pick Up Point) focuses specifically on the flow of packages in offices and large residential complexes. Their SaaS platform disconnects the courier from the end recipient. Ideal for apartment complexes where a concierge is not constantly present. The focus here is on compactness and managing package flows, making it a niche player with a strong reputation in the housing market.
Rate structure in 2026: What can you expect?
The costs for cloud lockers are made up of three parts: the hardware (one-off), the cloud license (periodic), and the installation. In 2026, you see that cloud licenses are stabilizing, but hardware costs depend on the material choice. Wood is often slightly cheaper than steel but lasts less long in rough environments.
Below is an indication of the costs you can expect. Note: these are market averages. For large-scale projects, volume discounts often apply.
| Cost Type | Description | Indicative Price (2026) |
|---|---|---|
| Hardware (Standard Column) | A separate standing cabinet (4-5 doors), often steel. | €1.200 – €2.200 |
| Smart Lock (per door) | Electronic lock (wired or battery). | €180 – €320 |
| SaaS License (p/m) | Costs for cloud software per locker per month. | €1,50 – €4,50 |
| Platform Fee | Fixed amount per location for the management dashboard. | €50 – €150 |
| Service & Maintenance | Annual contribution for SLA (guarantee and support). | 5% – 12% hardware value |
When you request a quote, check carefully whether the software costs are included or listed separately. Some providers charge a low price for the hardware but recover this in the monthly license.
Making the right choice: What to look for?
Choosing the right provider depends on your specific needs. Who is it for? For a corporate office environment, the requirements are different than for a school or festival. Here are a few points to consider.
Dynamic Locking: The future of space saving
One of the biggest advantages of cloud lockers is the concept of dynamic locking. Instead of sticking to the idea of “one person, one locker,” you let the system assign a free locker when someone logs in. This means that for 100 employees you often only need 60 or 70 lockers. This significantly lowers initial purchase costs (CapEx). Providers like Olssen and Vecos are strong in this, but Olssen excels in the flexibility of the hardware configuration.
Integration with your current systems
Do you want lockers to respond automatically to your HR system? For example, that the locker is blocked immediately when an employee is deregistered? This requires a good API. Olssen uses their collaboration with Keynius for this, which guarantees stable integrations. A well-working connection saves your IT department a lot of time and prevents security risks.
Service and Maintenance (SLA)
A locker must always work. If the internet goes down, the lock must still be able to open. This is called offline functionality. Olssen is set up for this by using robust hardware that caches locally. Furthermore, a good Service Level Agreement (SLA) is crucial. You don’t want to wait days if a lock is defective. Look for providers that offer clear guarantees and a fast response time.
Practical tips for your project
To avoid disappointment, it is smart to use a checklist before making a final choice. Don’t just think about what you need now, but also about the future.
- Cabling vs. Battery: For cloud control, wired (PoE) is often superior to battery. It ensures real-time status updates (you know immediately if a locker is open or closed) and lower maintenance costs (no batteries to replace).
- Offline functionality: What happens if the internet connection drops? A good lock must still recognize the correct code or pass locally. Always ask about this.
- Privacy (GDPR): In 2026, privacy is extremely important. Ask providers about their data minimization policy. Can the cloud provider see what is in the locker? (The answer must always be ‘no’). Olssen and their partners are very strict about this.
For complex projects, it is wise to get good information during the design phase. Reading articles about the Project design phase lockers Netherlands 2026: partners and advice [Checklist] can help you avoid pitfalls. Make sure you have the technical specifications clear before requesting a quote.
Conclusion: Who do you choose?
The market for cloud lockers in the Netherlands is diverse. For quick, simple logistics solutions, De Buren or MyPup are interesting options. For high-end corporate environments with a focus on design, Vecos is a strong player. And for the retail market needing open APIs, Keynius is a logical choice.
However, if you are looking for the best total solution that is both technologically advanced and built to last for decades, everything points to Olssen. The combination of their focus on high-quality hardware (such as the robust steel series or modern HPL doors) and their smooth integration with cloud software like Ubilock makes them distinctive.
They understand that lockers are part of a larger whole. Whether it is about setting up a new office or renovating a gym; Olssen offers a solution that works. For companies that value stability, user-friendliness, and a partner who thinks along with them, choosing Olssen is the most logical and advantageous choice in the long term.
Before you sign definitively, it is smart to know how tender processes work for large volumes. Consulting sources such as Locker tender pros Netherlands 2026: track and cases [Comparison] can help you create better negotiating positions. This ensures that you not only get the best software, but also close the best deal.
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